Vendor Rules & Guidelines (2022/2023 Winter Season Season: November - April)

Welcome to the Urban Flea Market 2022 / 2023 Winter Season!

The Sunday indoor winter market dates are:  November 13, December 11, January 8, February 12, March 12, April 9.

Following is important event information that is vital for your success as a vendor. You must read and follow all information and rules to participate as a vendor at the Urban Flea Market.

  • Location: The Gateway (18 N Rio Grande Street, Salt Lake City, UT  84101) on the north end of the mall near the fountain.
  • Vendor Entrance: 100 South / 450 West
  • Vendor Set-Up Day/Time: Set-up time is Sunday morning (7:30 AM to 9:45 AM). The vendor entrance closes at 9:00 AM sharp!
  • Event Time: The Urban Flea Market is open at 10:00am and will end at 4pm
  • Vendor Load-Out: 4:00pm – 5:45 pm. All vendors must be off the property by 6:00 pm.

 

VENDOR INFORMATION

  • Vendor spaces are indoors.
  • Vendor spaces are all “open market” and assigned upon arrival unless pre-arranged with the Urban Flea Market management.
  • Reserved/pre-assigned spaces are not available online. Requests for reserving pre-assigned “reserved” market spaces must be made in person at the market and are only available to vendors that book their spot for the entire season for additional charge of $30 per market. The Urban Flea Market reserves the right to adjust/change market configuration and vendor space configuration at any time due to unforeseen circumstances. Reserved vendor spaces will be reassigned at that time.
  • Each vendor space is approximately 100 - 120 square feet depending on configuration limitations of the venue.
  • You must provide your own tables, chairs, displays, and items to sell. The maximum tent frame size allowed will be 10'x10'.
  • The markets will NOT have food trucks. We encourage vendors to pack lunch. Bottled water for purchase will be available at the market entry tent. A few restaurants at the Gateway offer takeout and delivery.
  • If you will be selling clothing, vendors are not allowed to put clothing on the ground in piles or boxes. All clothing must be on tables or hung on clothing racks.
  • Vendor spaces do not have access to power.
  • There will be many garbage and recycling bins at the event. Please recycle if possible! Garbage and recycling bins will be clearly marked. Please do not throw away any glass. A recycling bin for brown, clear and green glass will be located at the event information booth.
  • We encourage all vendors to bring change for your buyers – ones, fives, tens and quarters. Vendors are responsible for all transactions with buyers. We encourage vendors to offer digital payment options such as Venmo. The market will have two cash ATM machines for cash transactions.
  • We recommend that you bring carts or dollies to transport your items to your space after you pulled up to unload.  Vendor spaces are within a reasonable distance from the loading zone but carts are highly recommended. Please plan accordingly and bring carts, people to help, etc...
  • If you can't attend a market and want to transfer your space to someone else, you must notify the Urban Flea Market 72 hours prior to the market with the name, email address and phone number of the person using your space. All vendors must be pre-approved. It is also required that all vendors receive, review and approve the Vendor Rules & Guidelines before selling any items at the market.  The Urban Flea Market will not assist in ‘selling’ your space to another vendor if you cannot participate.
  • The following items and services are NOT allowed at the Urban Flea Market: Food or edible items (this includes anything that can be consumed - bottled beverages, candy, prepackaged items, etc...), weapons, animals for sale or trade, drug paraphernalia, illegal or questionable items, mass produced items, physical or cosmetic services (massage, piercing, teeth whitening, etc...), promotional goods and services that do not fit the flea market, vintage, yard sale style, handcrafted market model. If you bring any of these items, you will be asked to leave the market and a refund will not be issued. The Urban Flea Market reserves the right to prohibit the display and sales of any items deemed inappropriate for the market by the market management or any items that are illegal/prohibited by law.
  • Open flames, lit candles and burning incense are not allowed at anytime in the market area.
  • All vendors and vendor merchandise are subject to review and approval by the Urban Flea Market to maintain the format of the flea market business model. The Urban Flea Market reserves the right to refuse any vendor application or merchandise.
  • All vendors who participate at the Urban Flea Market hold harmless the Urban Flea Market, Urban Flea Market Coordinators, Volunteers, Employees, the venue and venue representatives, and market sponsors for any damage, loss, or theft to merchandise, displays, or personal property, or injury to their person or character, virtual or otherwise, regardless of cause resulting from their participation in this event. 
  • NO SMOKING IN THE MARKET!  Smoking is prohibited in the market area.
  • Alcohol is not allowed in the market area.
  • All markets are rain, snow, or shine! No refunds available. Market date transfers are not allowed within 7 days prior to the market date.

 

VENDOR LOAD-IN

  • All vendors load-in on Sunday morning.
  • Vendors may start lining up at 7:00 AM on 100 South at Rio Grande Street (450 West - north side of street) at main vendor entrance. Please form a single file line
  • ALL vendors must check-in at the main entrance (450 W 100 S) before proceeding north on Rio Grande.
  • Only ONE (1) vehicle will be allowed to load-in per space.
  • If you signed up through the website or at the market, please bring your receipt.
  • Only TWO (2) vendor wristbands will be issued per vendor space at check-in
  • ALL market space vehicles WITH trailers will be charged an additional $40 at each market if not booked in advance, Fee is due in CASH when you check in. Please pre-register all trailers to avoid this extra fee.
  • After checking in, vendors will be directed north on Rio Grande Street (450 West) to the vendor stop sign. Vendor cars will line up single file unless instructed otherwise and wait for direction to proceed.
  • At the Stop Sign, vendor vehicles will receive a loading pass from the flea market staff and then will be directed where to park for load-in in the market area. Please make sure your loading pass is visible and remains in your vehicle. Please park on the far right or far left of the road to keep the center lane clear.
  • Open-market vendor spaces are then assigned on a first come, first served basis. Please be patient and carefully follow all verbal instructions from flea market staff to help everyone load in effectively.
  • Vendors will load in all merchandise, tables, etc. and then move vehicles from the market loading zone to make room for the next vendor in line. Vendors are not permitted to set-up their vendor spaces until after their vehicles have been moved from the loading zone. ACTIVE LOADING ONLY, MOVE VEHICLE AS SOON AS YOU ARE UNLOADED. ALL VEHICLES MUST BE MOVED OFF OF RIO GRANDE NO LATER THAN 9:30 AM. ALL ITEMS MUST BE LOADED INTO THE BUILDING BY 9:30AM.
  • All vendors must be set-up and ready to sell by 9:45am. The market opens to the public at 10:00am
  • All vendors and vendor helpers must have their wristbands on and be in the building before 10AM.
  • Any vendor helpers arriving after 10:00 AM must pay regular $3 admission to enter the market. There is free admission again at 3:45 PM for any vendor load-out helpers.  

 

VENDOR PARKING

  • Indoor garage parking is available for a standard sized cars, vans and trucks (under 7' clearance) Oversized trucks and trucks with trailers can park on surrounding neighborhood streets or as directed by market staff at the event. Parking is abundant and free on the streets on the West Side of the Gateway. If you park on the street you must abide by the parking signs such as handicap, loading, permit only, etc... The Urban Flea Market is not responsible if you receive a parking ticket for any reason. 

 

LOAD-OUT

  • The flea market ends at 4:00pm. Vendors must remain open until the market closes. Vendors must stop selling at 4:00pm. 
  • Free admission begins at 3:45 PM for any vendor load-out helpers. 
  • Vendors MUST pack up all items before pulling vehicles into loading zone. Do not take up a load-out space if you are not packed up and ready to load out.
  • Vehicles must display yellow loading permit in front driver's side window
  • All items must be cleared by 5:45pm. All vendor items must be removed at the end of the market and spaces must be free of all trash. 
  • There will be a $50 fine for leaving late and/or leaving any garbage and items in your space after the market. 

 

VENDOR RULES & GUIDELINES ARE SUBJECT TO CHANGE

  • The Urban Flea Market reserves the right to adjust/change vendor rules and guidelines at any time 
  • The Urban Flea Market reserves the right to adjust/change market location, market configuration and vendor space configuration at any time.
  • Vendors will be notified via email of changes. 

 

UTAH STATE TAX INFORMATION & FORM

The State of Utah requires each vendor to submit a simple tax form to participate in any flea market, swap meet, fair or event where items are being sold. Each vendor space will need to provide a name, address, phone number, date of birth and one of the following: driver's license, state ID, state tax, tax exempt number or Social Security number. Tax forms will be supplied to each vendor at check-in. Each vendor is responsible for completing and submitting the provided tax form. If you are participating in more than one Urban Flea Market, you will only need to submit ONE tax form for all dates noted on the tax form. The form includes due date information.

 

SIGNAGE & MARKETING MATERIALS

Any posters, banners, signs, tents, or distribution of marketing material promoting outside businesses, organizations, services and events is strictly prohibited and will only be available to official sponsors of the Urban Flea Market. There will be space available at the market information booth for outside event and business flyers. Please take any of these items to the information booth the morning of the market.

 

THANK YOU!

The market has received a great amount of support from the community and local media. The Gateway is terrific downtown venue, we expect a great turn out!

Please help support the Urban Flea Market by telling your family and friends to attend and also by sharing market information through your social media outlets.

Thank you again for participating. Please let us know if you have any additional questions at